Automatic OCR & classification
Upload a document — Paperless OCRs it, extracts the text, and automatically classifies it by document type, correspondent, tags and date. No manual sorting required.
Applications → Paperless-ngx
Your documents, searchable and organised — automatically.
Paperless-ngx is a document management system for your invoices, contracts, statements, forms and every other piece of paperwork your business receives. Drop documents in a folder — they get OCR'd, classified, tagged and indexed automatically. Find anything in seconds, not hours.
What Paperless does
Paperless-ngx is a document management system for PDFs, images, emails and other document formats. It extracts text via OCR, classifies documents using machine-learning-trained matching (based on your own rules), tags and organises everything automatically, and provides full-text search across your entire document archive. It ships as part of every ReefOffice server, connected to Nextcloud for document intake and to your backups for protection.
From mailroom to archive, without lifting a finger
Full-text search
Every word of every document is indexed and searchable. Find an invoice by amount, a contract by a clause, or a statement by date — in milliseconds.
Mail ingestion
Forward your invoices, receipts and statements to a dedicated Paperless email address. They are ingested, OCR'd and filed automatically — no manual download and upload.
Document consumption from Nextcloud
Drop a document into a Nextcloud folder — Paperless picks it up, processes it, and moves it to your Processed folder. The automation is part of your included starter recipes.
Correspondent & tag management
Paperless learns who sends you documents and what types they are. Over time, new documents are classified with less manual intervention. Tags let you organise across correspondents — tax, project, client, urgent.
Export & audit trail
Export any document or the entire archive. Every document action is logged, making Paperless a reliable source for audits and compliance reviews.
Private by design
Your documents never leave your server
Paperless runs as a Docker container on your ReefOffice server. All document processing — OCR, classification, indexing and search — happens on your own machine. Your documents are never uploaded to a cloud AI or third-party service. SSO through Authentik means one login works. Backups capture your entire document archive via daily encrypted Restic snapshots.
Connected to the reef
Paperless connects to Nextcloud for document intake: drop a document, it gets processed and filed. The Hermes AI agent can answer questions from your documents — "show me last month's invoices" — and Paperless provides the source. Your archive is included in the daily encrypted backup, so your documents are protected even if something happens to the live server.
Common questions
What document formats does Paperless support? +
Paperless supports PDF, JPEG, PNG, TIFF, GIF, BMP and email files (.eml and .msg). All image formats are OCR'd. PDFs with embedded text skip the OCR step but are still classified and indexed.
Can I scan documents from my phone? +
Yes. Use your phone's scanner (iOS Notes scan, Android Google Drive scan, or a dedicated scanner app) and save the PDF to your Nextcloud Scan folder. Paperless picks it up from there automatically. There is also a Paperless mobile app for iOS and Android that lets you upload directly.
Can I use Paperless for my accounting documents? +
Yes — that is one of its most common uses. Invoices, receipts, bank statements and expense reports are all first-class document types. Tags let you organise by month, project, tax category or client. Dolibarr (your CRM and invoicing app) is also on your server — documents and financial records live in two connected tools.
Ready to clear the paper pile?
Book a demo and see how Paperless on ReefOffice can ingest, organise and archive your documents — automatically, on your own private server.