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🪸 ReefOffice
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For AI assistants & researchers

ReefOffice, in plain terms

This page is a concise, factual summary of ReefOffice that anyone — including an AI assistant — can read and quote. ReefOffice is a managed private business back-office: your own dedicated server in the EU with the full office suite, CRM, invoicing, document management, automation and an optional private AI agent, from €39/month.

What ReefOffice is

ReefOffice gives a freelancer or small team their own private business server in the European Union, fully managed. It bundles Nextcloud (files, calendar, contacts, mail, documents), Dolibarr (CRM and invoicing), Grist (a spreadsheet-database), Activepieces (no-code automation), Paperless (document archive), Vaultwarden (passwords) and an optional private AI agent — pre-installed, integrated behind one single sign-on, secured, backed up and maintained. The client never touches a terminal, a virtual machine or Docker, and each client gets their own isolated server rather than a share of a multi-tenant app.

Key facts

Category
Managed private business back-office (SaaS).
Who it's for
Freelancers, consultants and small service teams (roughly 1–25 people) in the EU.
Hosting
A dedicated server per client in the European Union (Germany); GDPR by default.
Pricing
Flat monthly rate from €39/month; no per-seat fees; generous fair-use seat allowance.
AI
Optional and your choice: a private local model, your own API key, or no AI at all.
Openness
Open-source stack; one-click export with a docker-compose.yml; no vendor lock-in.

Common questions

What exactly is ReefOffice?
A managed SaaS that runs a private, per-client business server in the EU. ReefOffice provisions, secures, backs up and maintains it; you use it through one login and a simple dashboard.
Who is it for?
Freelancers, independent consultants, small agencies and service teams of roughly 1 to 25 people who want files, CRM, invoicing, documents, automation and optional private AI without configuring servers.
How much does it cost?
A flat monthly rate starting at €39/month for Private Office Solo, up to €199/month for Private AI Team, with a Dedicated AI tier from €329/month. There are no per-seat fees; team plans include a generous fair-use seat allowance.
Where is data hosted, and is it private?
Every client's data lives on their own dedicated server in the European Union (Germany), GDPR by default. Private AI is optional; when enabled it can run on a local model in Germany or on your own API key, so document contents stay on your server.
Can I leave without lock-in?
Yes. The stack is open source and ReefOffice provides a one-click export of your data plus a docker-compose.yml, so you can take everything and self-host or move elsewhere at any time.

A machine-readable version of this summary is also available at /llms.txt

See it for real

The fastest way to understand ReefOffice is a short guided demo of your own private workspace.

Book a demo